Bell… the possibilities

Technology for meetings has evolved exponentially in the last decade.  Our clients’ expectations and our guests spoken and unspoken requirements have changed as well. We are so fortunate that when groups are hosting meetings at the Vancouver Convention Centre, that with some advance planning there are many cool ways that you can meet and exceed the new needs of the guests.  Here are some of the ways we enhanced Event Camp Vancouver with the existing technology in the building. ECV11 used one specific space within the Centre and Bell was able to isolate the monitors in this space.

#ecv11 game

One of the check in points - infomation uploads to the Bell Leaderboard

  1. Collaborators could all be recognized on the existing monitors so no additional standard sintra or coreplast signage was required
  2. The program of what was happening was tim
  3. ed to change outside of the room on the digital signage, handy as we relied on this with no paper program printed
  4. The internet bandwidth allowed us to host a seamless hybrid meeting where we not only worked with MediaSite to stream out the meeting live, we also skyped in presenters and the Montreal pod in real time (they also have amazing video conference capabilities, we just didn’t have anyone on another end to test this out with)
  5. The wifi, now expected by many has capabilities to serve even the largest meeting and its needs and we had people tweeting, gaming, blogging and all their normal use without issue for the duration
  6. The digital signage at the entrance of each room we were using could also show the twitter stream (which we chose not to have distracting inside the room so having in the foyers worked well)
  7. The leaderboard for the Get Your Green On game integrated into the overall program was updated from the mobile app and sent automatically to specific screens set to track this
  8. Kiosks throughout can also be branded and be used as a tool for a variety of functions from surveys to sponsorship
  9. BONUS – Bell set up a QR code on the screen that uploaded an EventCamp Vancouver postcard that could be sent from any smartphone with a scanner app – really how cool is that!?

More importantly though, as the planner we found the team at Bell to be both thoughtful and proactive throughout the process, offering suggestions on the best way to use the technology to enhance the guest experience.

There is naturally a cost for the services required and if a planner starts early in the planning process to identify the opportunities and to budget appropriately you may find that you can save in other areas.  This may include reducing some of the traditional paper products (signage, programs) and may also give you added benefits such as the use of QR codes, you may not have considered before. You may find there are layers of benefits to your meeting, including sustainability initiatives matching those of your own organizations. The opportunities are interesting.

Check out this video too.

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About Tahira Endean
Designing relevant meeting and event experiences to exceed defined participant and stakeholder expectations. Master of using in-your-pocket technology to drive connections + learning. Loves all things with bubbles.

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