White Paper on ECV11 Meeting Design

When we began this experiment we call Event Camp Vancouver, we had many objectives, and we achieved much as a group. We learned lessons from the seven Event Camps that had taken place before us, learned from their innovations and experiments, and built on some and added some new twists. There was so much thought, time, effort and energy put into what was a highly successful experience, and so many learnings along the way we simply had to share these.

In this paper we will walk you through the intentional meeting design elements we incorporated and how we began with low-tech, high-touch sessions to build trust among participants and then evolved into a high-tech, high-touch hybrid event on the second and third day.  Incorporating best practices in sustainability, social gaming and event technology we were able to create a meaningful experience and introduced a number of elements that meeting and event professionals could experiment with and may be able to include into their own events.

Going through the process of re-examining why we did what we did clarified what worked well, what we can improve and how we can grow from this experience.We hope you find this useful and welcome your comments.

ECV11 White Paper


About Tahira Endean
Designing relevant meeting and event experiences to exceed defined participant and stakeholder expectations. Master of using in-your-pocket technology to drive connections + learning. Loves all things with bubbles.

4 Responses to White Paper on ECV11 Meeting Design

  1. Trevor Roald says:

    This is a wonderful white paper Tahira.

    Thank you for producing this as there are a number of key learnings that are applicable to Event Professionals

  2. Pingback: Hybrid Meeting Lessons for Trade Associations from Event Camp Vancouver 2011 | EastVirtual Event Workshop

  3. Mike Maturo says:

    I like this because you’re challenging traditional meeting design. Planners know intuitively that they are designers of the attendee experience and here you had them live it.

    How did you capture the attendees thoughts and ideas during the meeting? How was the game data used?

    There are always two levels to a meeting — why participants engage, and what the company hopes to get out of it — and as a former politician and lifelong techie, I’ve always thought that way, too.

    My company designs meetings with a fun and easy attendee experience while using our expertise for measurable & data-driven back-end value for the meeting owners & managers (www.unison-meetings.com).

    It’s works great but getting the message out that this kind of gestalt/holistic thinking is valuable is exactly what your whitepaper does.

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